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Construction Project Administrative Assistant
Posted: 07/15/2025
Employment Type:
Contract to Perm
Job Number: RS1856817710
Pay Rate: $25-28 / hour
Job Description
Construction Project Administrative Assistant (Part-Time)
Location: Wallingford, CT
Pay Rate: $25 – $28/hour, based on experience
Schedule: Part-Time | 3 days per week to start (Potential to grow into a full-time role)
Contract to hire or Direct Hire for the right experience
Are you an experienced Administrative Assistant with a background in commercial construction / architectural restoration? We’re hiring for a newly created role supporting a busy, growing construction company in the Wallingford area. This part-time position offers the opportunity to work closely with project managers and contribute to the success of major projects.
What You’ll Do:
- Support project managers and construction team with day-to-day administrative tasks
- Track project contracts, permits, compliance documents, and key deadlines
- Prepare and review AIA billing documents and standard contract forms
- Draft and manage follow-up correspondence with clients, vendors, and subcontractors
- Ensure documentation complies with state and federal construction regulations
- Maintain accurate project files and administrative records
- Assist with AR (account receivables) and AP (account payables) along with other general accounting tasks
What We’re Looking For:
- Prior administrative experience in commercial construction is a must
- Familiarity with AIA billing, contracts, permitting processes, and construction terminology
- Strong communication, organization, and follow-up skills
- Proficiency with MS Office; experience with construction software a plus
- Ability to work independently and adapt in a busy, fast-paced environment
Why This Role:
- Join a busy and growing construction company with a strong reputation
- Be part of a supportive, high-performing team
- Opportunity to grow into a full-time role as the company expands
Apply today if you’re ready to bring your construction admin experience to a new opportunity with long-term potential!
A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws.
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Discover exciting job opportunities in the vibrant area surrounding Wallingford, Connecticut! Nestled in the heart of New Haven County, this charming town offers a perfect blend of small-town charm and big-city amenities. With easy access to major cities like New Haven and Hartford, Wallingford provides a fantastic location for career growth and a high quality of life. Explore renowned landmarks like the historic Oakdale Theatre, the picturesque Quinnipiac River, and delectable local cuisine at charming eateries. Dive into the thriving arts scene with visits to galleries like the Paul Mellon Arts Center and catch a show at the iconic Shubert Theatre. Join the community spirit at lively events, cheer for the Connecticut Tigers baseball team, or enjoy the outdoors at Wharton Brook State Park. Embrace the allure of Wallingford and start your career journey in this delightful region today!
