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Administrative Assistant
Posted: 03/27/2026
Employment Type:
Contract to Perm
Job Number: RS174063124
Pay Rate: $21 / hour
Job Description
Administrative Assistant (35 hours per week)
This position has been filled, but new opportunities open daily.
We are assisting a well-established organization in the Haddam, CT area with hiring a Facilities Administrative Assistant to support day-to-day clerical and operational needs across its facilities and administrative offices. This contract-to-hire opportunity is ideal for a detail-oriented professional who enjoys coordinating vendors, supporting maintenance operations, and handling essential office and mail functions.
This 35 per hour week role is offering qualified administrative assistants $21 per hour.
Key Responsibilities
- Process vendor invoices for payment using QuickBooks
- Assist with work order and workflow tracking through MaintainX (CMMS)
- Support Building Services staff with administrative and coordination needs
- Assist with organizing and tracking repairs, maintenance, and capital improvement projects
- Help prepare, track, and monitor the Facilities Department budget
- Maintain records related to utilities, water usage, service contracts, and vendor relationships
- Manage purchasing and inventory for office, janitorial, name tags, liquor, bar, paper, and related supplies
- Maintain databases for supplies, contracts, and operational resources
- Assist with tracking maintenance, budgeting, and driver records for the organization’s vehicle fleet
- Research and support energy conservation and efficiency initiatives
- Assemble and assist with bank and coin deposits related to vending and laundry revenue
- Pick up, process, and distribute incoming and outgoing mail daily, including operating the postage machine
- Open and log incoming checks accurately and deliver documentation to appropriate departments
- Assist with local post office and bank runs as needed
- Perform other related duties as assigned
Qualifications
- Prior administrative office support experience required
- Experience with invoicing, accounting support, or QuickBooks strongly preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and work across departments
- Comfortable handling confidential and financial information
- Proficiency with basic computer systems; ability to learn new software
- Valid driver’s license and ability to travel locally
- Interested in this administrative assistant role? Simply submit your resume today for consideration!
A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws.
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Are you ready to take the next step in your career? Explore our job opportunities in the picturesque area surrounding East Haddam, Connecticut, where endless possibilities await! Nestled along the banks of the Connecticut River, East Haddam offers a perfect blend of historic charm and modern amenities. With landmarks like the Goodspeed Opera House and Gillette Castle State Park, along with delightful local cuisine and vibrant art galleries, this region provides a unique backdrop for professional growth. Join us in discovering the enchanting beauty and cultural richness of East Haddam while pursuing your dream job!
